DELEGATES’ ROLES & RESPONSIBILITIES

Overview

Each member club has three delegates:

  1. Primary Delegate serves as the “go to” person for her Club. The Delegate should forward all communications to the other delegates and alternates. Primary votes at meetings or whenever there is a vote.
  2. Regular Delegate assists the Primary and also attends meetings and votes.
  3. Alternate Delegate attends when either the primary or regular Delegate cannot attend. It is recommended that the Alternate Delegate be the Club’s 18-hole golf Chairperson.

It is recommended, but not required, that the Club’s 18-hole League Golf Chairwoman should select the delegates from the Club’s roster of 18-hole women golfers. If there is not an 18-hole league, the actual Club GM serves in this role to name the three delegates.

Each Delegate has one vote. The alternate may vote only in the absence of one of the delegates.

Term of Office

A single term of office for a delegate is January 1 to December 31 of a calendar year. However, there is no limit to the number of terms a delegate may serve.

Delegate Responsibilities

  • A delegate is a liaison between GCWGA and the women golfers at her Club. It should keep her club members informed of all GCWGA meetings, tournaments, other events, and pertinent information (i.e., rule changes, etc.).
  • A delegate should attend both regular meetings of the Association and any special meetings that may occur. The Delegate should notify the alternate if the Delegate cannot participate in a meeting.
  • A delegate needs to be registered on the GCWGA website and check the website weekly for communications and updates. The Delegate should be knowledgeable about the tournament registration process on the website. It is recommended that the Delegate also use the GCWGA Facebook page for information.
  • A delegate should actively participate in and promote all GCWGA tournaments and events.
  • A delegate should be aware of the dates of upcoming tournaments and remind her members of each entry deadline.
  • A delegate should be available to volunteer, as needed, in GCWGA events.
  • A delegate should be familiar with the by-laws and policies of GCWGA.
  • A delegate must deliver the Team Play packet to her Club’s Team Captain soon after she receives it at the spring meeting (if the Captain has not picked it up during the Captain’s meeting).
  • A primary delegate is responsible for emailing changes on their member club page to publicity@gcwa.org.
  • A primary delegate will notify her other representatives of meetings and tournament duties or assist with communications within her Club.
  • A primary delegate should act as an ambassador to women’s golf, particularly in the Greater Cincinnati area.
  • A delegate who chooses to resign MUST notify by email president@gcwga.org and her 18-hole Golf Chairperson immediately. When a replacement is appointed, the GCWGA must receive her name in writing at least one week prior to the scheduled meeting. Otherwise, that Delegate’s vote will be lost.

Revised: March 2025-grammar.

Revised March, 2015