DELEGATES’ ROLES & RESPONSIBILITIES

Overview

Each member club has three delegates:

  1. The Primary Delegate serves as the “go-to” person for her Club. The Delegate should forward all communications to the other delegates and alternates. The primary votes at meetings or whenever there is a vote.
  2. Regular Delegate assists the Primary and also attends meetings and votes.
  3. Alternate Delegate attends when the Primary or Regular Delegate cannot attend. It is recommended that the Alternate Delegate be the Club’s 18-hole golf Chairperson.

Each Member Club determines how to choose their Delegates. Most Clubs’ 18-hole League Golf Chairwoman and/or Golf Manager select the delegates from the Club’s roster of 18-hole women golfers. If there is no 18-hole league, the actual Club GM serves to name the three delegates in this role.

Each Delegate has one vote. The alternate may vote only in the absence of one of the delegates.

Term of Office

A single term of office for a delegate is January 1 to December 31 of a calendar year. However, there is no limit to the number of terms a delegate may serve.

Delegate Responsibilities

  • A delegate is a liaison between GCWGA and the women golfers at her Club. It should keep her club members informed of all GCWGA meetings, tournaments, other events, and pertinent information (i.e., rule changes).
  • A delegate should attend regular meetings of the Association and any special meetings. The Delegate should notify the alternate if the Delegate cannot participate in a meeting.
  • A delegate must be registered on the GCWGA website and check the website weekly for communications and updates. The Delegate should be knowledgeable about the tournament registration process on the website. It is also recommended that the delegates use the GCWGA Facebook page for information.
  • A delegate should actively participate in and promote all GCWGA tournaments and events.
  • A delegate should know the dates of upcoming tournaments and remind her members of each entry deadline.
  • A delegate should be available to volunteer, as needed, in GCWGA events.
  • A delegate should be familiar with the by-laws and policies of GCWGA.
  • A delegate must deliver the Team Play packet to her Club’s Team Captain soon after she receives it at the spring meeting (if the Captain has not picked it up during the Captain’s meeting).
  • A primary delegate is responsible for emailing their member club page changes to publicity@gcwa.org.
  • A primary delegate will notify her other representatives of meetings and tournament duties or assist with communications within her Club.
  • A primary delegate should act as an ambassador to women’s golf, particularly in the Greater Cincinnati.
  • A delegate who chooses to resign MUST notify president@gcwga.org and her 18-hole Golf Chairperson immediately. When a replacement is appointed, the GCWGA must receive her name in writing at least one week before the meeting. Otherwise, that Delegate’s vote will be lost.

In addition, in 2025, Delegates, please send us pictures of your lady golfers at events so we can share them on Instagram and Facebook.

Revised: March 2025